The range of computing devices we can now choose to work with appears to be endless. It is just down to us to decide the best tool possible.
No longer are we restricted to a desktop or a laptop, we can use a tablet, a phablet, an ultrabook, an all-in-one and more. The list of options is getting bigger all the time.
When making a purchasing decision, people now need to forget about what they knew ten years ago and look at what the vendors are doing today. The question they should be asking is not ‘how much computer can I get with my money?’ but rather ‘what am I trying to achieve and what is the best tool for that job?’
Certain individuals may be stuck in their ways and say that they want a 15” notebook because they have always used a 15” notebook. A procurement professional cannot afford to think that way, however. They have to query whether their employees actually need that big beast of a workstation with massive computing power, or would they be equally well served by a standard desktop or even a thin client?
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Too often organisations will buy devices without suitability in mind. For example, an education institution may buy a set of computers because the colour of the lid matches the colour of the school badge. Businesses also need to be wary of personal egos and internal oneupmanship, which sees individuals within an organisation push for devices that are far more powerful than what is really necessary.
Buying too much power is a common theme which results in businesses wasting huge amounts of money. And it happens more than you think.
For example, when vendors are trying to shift stock they may be willing to offer a healthy discount on certain products. A buyer could get the resellers to agree to sell a bulk order of laptops with i7 processors at £700 per unit rather than £800.
On paper the savings may look impressive. It may well be, however, that the majority of people receiving the laptop would get along fine with a laptop with an i3 processor which would have cost £400 per unit. You could end up with the receptionist, having enormous amounts of computing power that will never come close to full utilisation.
With an endless list of possible tools, it is better for buyers to concentrate on what the end user is trying to achieve before choosing the device. It is also worth thinking about how they will actually use that device. If the business has a cloud storage facility, do they need a terabyte of storage on the computing device? Probably not.
Through a conversation with a trusted reseller, engagement with vendor specialists, or with careful research, buyers can, however, identify the perfect device and achieve large savings in the process.
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